Grant Submission Rules

The 2023 Alexia grants submission period will open Jan. 9 and close Feb. 9. Potential applicants are encouraged to review these rules in preparation for the submission period.

Only one application per person will be accepted each year.

GETTING STARTED

You will use the Visura.co platform to submit your application, which must include the items listed below. If you are new to Visura, you will be prompted to create a free account when you begin your entry. Existing Visura members should log in and select Network at the top of the account page. Active open calls will be visible; select The Alexia Grants 2023.

The “Get Started Here” button will take you to the submission page, where you will do the following:

Step 1: CREATE AN ENTRY. Here, you will first create an account if you don’t already have one, answer a few required questions and upload all necessary content. You will have the ability to save a draft and return to the entry when you’re ready to continue. All fields, including captions, are required.
Step 2: READ AND ACCEPT TERMS AND CONDITIONS.
Step 3:
 PAY FEE. Submission is $50 for professionals and free for students. (Paypal and credit cards are accepted.) A limited number of fee waivers are available through partner organizations; see below for details.
Step 4: SUBMIT YOUR ENTRY. You will receive a confirmation email if the entry was completed correctly.

CONTENT TO UPLOAD

WRITTEN ELEMENTS

Synopsis: A short paragraph (2-4 sentences) that quickly summarizes your project and gives a general overview of the work you are proposing to do. Reading this should give someone a complete understanding of and context for images they’ll be seeing in your submission. Think of this as your elevator pitch for the project.

Proposal: A more complete project description of up to 500 words. Start by clearly stating what the project is about, then explain why that is important, how you will continue to work on the project and what outcomes will result from the work. Make note of any partnerships you’ve developed for the project that could enhance the impact of the work. Do not put your name or other identifying information on your proposal. All applications will be judged anonymously.

Bio/about statement: An up to 300-word description that provides a picture of who you are as a visual communicator, including any relevant accomplishments and other information.

Résumé/CV: This document formally outlines your professional experience to date (jobs held, responsibilities/skills, timeframes, clients, etc.) and also includes your email address, phone number and mailing address along with the names, titles and phone numbers of three professional references. (Do not include any letters of recommendation.)

VISUAL ELEMENTS

Submit a body of work consisting of up to 20 photographs and/or two videos. Do not feel compelled to submit 20 images; previous grant recipients have submitted as few as 12. Select only your best photos and arrange them in a compelling sequence that reflects your vision and your visual narrative. If you have not yet begun working on the project, you may submit photos/videos made within the past three years that reflect your vision for the proposed project. In your written proposal, make sure to note that this work is from a different project. There is no time limit on photos/videos made specifically for your proposed project.

Photo submissions: Digital photo files must be formatted as medium-quality JPEG images at 6000 pixels for the longest dimension at 300 dpi, using the sRGB profile. Each image must have a caption in the file’s metadata/exif caption field. Do not include your name in captions or exif fields.

Video submissions: Please keep videos to roughly six minutes or shorter (each). If your video is significantly longer, create a six-minute compilation or trailer, or select a six-minute segment for the judges to review. Your video(s) should be at least 1920 x 1080 (1080p) and uploaded to Vimeo or YouTube. Copy and paste the embed code into your submission (instructions). Please also upload a poster image and a brief written description of the film. Your project should be subtitled in English if the language is otherwise.

OTHER CONSIDERATIONS

ETHICAL STANDARDS

The Alexia follows ethical photojournalistic standards as set forth by organizations such as World Press Photo, Pictures of the Year International and the National Press Photographers Association. Images may not be altered to change the structural integrity of photographed scenes unless they are clearly illustrative in nature. Toning of images—saturation, contrast, vignetting, dynamic range, etc.—must be within reasonable limits, as determined by the judges. We reserve the right to request raw files or untoned .jpg files of submitted images from entrants selected as finalists, with the goal of ensuring the integrity of those images. If you cannot provide raw or untoned files, you might be ineligible to receive an Alexia grant.

All applicants understand that The Alexia will comply with all applicable U.S. export control and economic sanctions laws and regulations, including the screening of applicants and/or grant recipients against lists of export control-restricted parties to ensure compliance with sanctions regulations.

ELIGIBILITY

Professionals: Grant applicants who are employed full-time must provide written permission from their employer granting them a leave of absence for approximately three months over the course of a year to allow time to complete their project. This time does not have to be taken in a single block. You will be prompted to upload your letter (in the form of a PDF or .jpg) during the submission process.

Students: Students must be fully engaged in academic pursuit at a college, university, community college or center of photography at the time of their submission or have graduated in May 2022. For most students, that means they’re enrolled full-time and taking classes; others might be on an internship before completing their degree or working on their master’s project or thesis as part of an advanced degree. PhD students are eligible if they are actively pursuing their degree. You will be prompted to provide proof of current enrollment or recent graduation (in the form of a PDF or .jpg) during the submission process.

JUDGING CRITERIA AND PROCESS

The Alexia grants were established to help promote world peace and cultural understanding. The two grants will go to visual storytellers who have the potential to produce significant projects that share The Alexia’s mission and who demonstrate the ability to accomplish their projects. The strength of the written proposal will be judged equally to the applicant’s photographic skills.

Applications will be judged by a three-member jury in two phases based on the topic and the strength of the submitted materials. The jury will review all submissions before the judging weekend (March 31–April 1) and advance selected entries for reassessment during the judging weekend, at the end of which they’ll choose a grant recipient, a runner-up and award of excellence honorees in each category (student and professional).

EXPECTATIONS OF GRANT RECIPIENTS

Professional grant recipients in years past have been expected to produce a substantial body of work on the project they proposed — usually clocking in about one to three months of field time — within one year of signing the grant agreement. These recipients will then submit 60 high-resolution images or a high-resolution digital file of their film to The Alexia chair.

Grant recipients working with still photography will consider images made during the entirety of their project in choosing the final 60 images and will consult with The Alexia chair to create the selection. The goal is to reflect the full scope of the project, including any worthy imagery made before the grant was awarded. All 60 images must have captions.

Grant recipients working on a film also will consider footage shot during the entirety of their project and will consult with the Alexia chair at least three times: at the rough-cut stage, midway and just before the final cut.

Recipients also must submit a document that outlines how they completed the project and lists any publication or public presentation of the work.

All grant recipients will credit The Alexia at Newhouse/Syracuse University if their project (in part or in its entirety) is published or screened during production or within a year of completion.

GRANT OF RIGHTS

All applicants understand, acknowledge and agree that should they be awarded an Alexia grant, the recipient retains the copyright to their work and explicitly grants The Alexia, its licensees, affiliates and their designees an irrevocable, non-exclusive perpetual royalty-free license to use, copy, publish, distribute, screen and display those photographs, photo stories, picture essays, multimedia, films or photo-documentary projects, written content, in any and all manner, form/medium/media now known or hereafter created, and in any publication, advertising, marketing, venue or program sponsored or authorized by The Alexia for the advancement of its mission and goals, including but not limited to educational, promotional and fundraising purposes at The Alexia’s sole discretion, without additional permission or consideration, or notification to the grant recipient or any third party.

The Alexia chair may also use submitted materials and completed projects in their educational responsibilities.

Each applicant warrants and represents that every photograph/film submitted with their entry is their own original work and that they have the unrestricted right to grant The Alexia the license described above.

Alexia grants will be awarded subject to these additional terms: The license granted herein by the applicant to The Alexia for use of photographs/films submitted with the applicant’s Alexia grant application shall be extended in all its terms to all works created by the applicant in the course of any project funded in any part by the applicant’s Alexia grant. Each applicant shall be deemed to have consented to the use of their name, portrait and/or picture by The Alexia in promotional and public relations materials or for any other purpose related to The Alexia. Each applicant shall agree to reasonable requests by The Alexia to present such applicant’s work and/or represent The Alexia at photography workshops, seminars and/or conventions, provided that any necessary expense associated with such presentations is paid by The Alexia. Each applicant shall be responsible for determining his or her own tax liability arising from acceptance of the Alexia grant, and for satisfaction of any such liability.